Privacy policy

If you decide to apply for a job at Zeta, you will be requested to furnish us with personal details regarding yourself. This will enable us to assess your application, and failure to provide such information may restrict our ability to consider you for the role. Additionally, you may choose to provide us with personal information that we have not explicitly requested, such as information about your interests and social life, which may be present in your CV.

Personal information we collect about you. We may collect the following information about you:

Name, identity and contact details – such as your name, address, email address, telephone, other contact information and personal preferences
Employment details - such as details of your employment background, including position, work experience, employment references, salary and other compensation requests
Background information – such as your educational background including degrees, certificates, transcripts, or criminal background screenings (if relevant to your application and if permitted under applicable law)
Financial Information - such as salary, tax information, benefits, expenses, company allowances, stock and equity grants
Any other information in your application that you choose to share with us - such as personal preferences, hobbies, social preferences, etc

Sources of Candidate Personal Data

Information you provide to us directly - We gather personal information that you provide to us directly, such as when you submit a job application, create an account, or provide personal details during the interview process.
Information collected from other individuals - Personal information about you may be obtained from other individuals, such as references provided during the application process, including your past or current employer, colleagues, or acquaintances. We may also collect your personal data if you have been referred to a position at Zeta by someone else, as permitted.
Information from other third parties -
- Occasionally, we may acquire information about you through third-party sources or public records. For instance, we may utilize a third-party service provider to conduct background checks and authenticate details pertaining to your prior education, employment, and/or criminal records, as permitted by relevant laws, which are present in your application.
- When you apply to a job that Zeta has posted, we may collect your information from job boards.

How Zeta uses your personal information.

The recruitment, selection, evaluation, and appointment of potential job candidates (both temporary and permanent) for the position you have applied for, as well as for future job opportunities.
General human resources administration and management activities (in the event that you become an employee of Zeta).
Conducting satisfaction surveys to improve and manage the recruitment process.
Examining your application, such as verifying your employment references, conducting background checks, and related assessments.
Communicating with you and keeping you informed of the status of your application and potential future opportunities

With whom will Zeta share your personal information?

At Zeta, we make a point to limit the sharing of your personal information to only those who require it to carry out their tasks and responsibilities, as well as to third parties with a legitimate business need. We may also disclose your personal information to third-party service providers, such as recruitment agencies, consultants, and background verification services. In such cases, we only share the information on a "need-to-know" basis and take measures to ensure that it is only used in relation to the functions or services that these parties will be providing for Zeta. Moreover, we ensure that your personal information is kept confidential by these parties.

Legal basis under which Zeta processes your personal information.

Our legal basis for our collecting and processing of your personal information is as follows:

Zeta’s legitimate interests consist of activities such as hiring new employees, assessing their suitability, and managing the recruitment and HR procedures. These activities are deemed legitimate as long as they do not negatively affect the rights and freedoms of the individuals involved.
Compliance with Zeta’s legal obligations where employment law or other laws require the processing of your personal information.

For how long we will retain your personal information?

We retain your personal information for 10 years after which it will be anonymized. Only necessary personal information such as name, email address, phone number and offer letter (if sent) will be kept for reference purposes in case you reapply for another open position

What are your rights and how to exercise them?

You may request for review of your Personal Data, and/or request rectification or correction of any Personal Data that is found to be inaccurate or deficient.

If you wish to have any grievance redressal or exercise your rights, please contact us at [email protected]